Operations
On demand
Capacity Planning Assistant Agent
Match commitments to capacity.
Compare upcoming work with team availability and show where the plan needs adjusting.
Plan integration-team capacity for six weeks.
- Read Capacity sheet
What it does
See where upcoming work exceeds the team's available time.
Compare upcoming work with team availability and show where the plan needs adjusting. Built for delivery managers and resource planners.
Establish team availability
Provide planned work, estimated effort, required skills and team availability. Actual delivery effort and planned leave can make capacity estimates more useful.
Compare feasible scenarios
Compare demand with available time and show the effect of moving or reducing work.
Present planning trade-offs
Get a team capacity view and options for balancing the workload.
How it works
Compare upcoming work with team availability and show where the plan needs adjusting. Built for delivery managers and resource planners.
- Approved documents and context
- Team capacity and effort-unit definitions Priority and staffing approval rules Optional: recent effort actuals and unplanned-work patterns by work type, to add a realistic allowance beyond planned tasks. Optional: confirmed leave, skill coverage and scheduled operational duties, to calculate usable rather than nominal capacity.
- Spot pressure before overcommitting
- Compare planned work with available team time and required skills, making capacity gaps easier to discuss.
- Choose a more realistic plan
- Review the effects of rescheduling or reducing work so managers can decide how to balance demand.
- Asana · Read committed project effort (read)
- Collect planned work and dependencies.
- Google Calendar · Read team availability aggregates (read)
- Exclude holidays and existing commitments.
- Google Sheets · Read skill and capacity assumptions (read)
- Compare scenarios using consistent units.
- Human review and permissions
- Manager validates assumptions and approves trade-offs.
01Gather the context
Bring together the relevant information from Asana, Google Calendar, Google Sheets.
02Check what matters
Compare demand with available time and show the effect of moving or reducing work.
03Prepare the result
Baseline and alternative allocations with transparent arithmetic. Priority or timing decisions requiring approval.
04Review proposed changes
Manager validates assumptions and approves trade-offs.
Integrations
Projects & tasks
Asana
ClickUp
Jira
Calendar & meetings
Google Calendar
Microsoft Outlook
Structured records
Google Sheets
Airtable
Notion databases
Choose the platforms your team already uses—you don’t need every example shown. Confirm the required features and configure access during implementation.
What you get
Make workload decisions against the time and skills your team actually has available.
- Spot pressure before overcommitting
- Compare planned work with available team time and required skills, making capacity gaps easier to discuss.
- Choose a more realistic plan
- Review the effects of rescheduling or reducing work so managers can decide how to balance demand.
More for operations teams
Meeting Actions Coordinator
Turn meeting notes into clear tasks with owners and due dates for your team to confirm.
Invoice Intake & Exception Review
Check supplier invoices against orders and deliveries, then flag anything finance needs to resolve.
Document Intake & Validation
Check incoming business documents for missing details, mismatches and duplicates before they move to the next team.
Start with a blueprint. Build it around your business.
We’ll adapt it to your workflows, connect your systems and build an agent your team can put to work.
30 minutes. One bottleneck. Leave with a clear system concept.